PAYROLL
Employees and contractors paid on time, filings submitted on time, and about four and a half hours a month back in your week.
Book a callMost of it is repetitive. Hours in, deductions applied, remittances sent, records kept. None of it is difficult on its own. What makes payroll different from the rest of your admin is that it has hard dates attached and real consequences for missing them, and it goes wrong quietly. A wrong classification or a missed remittance sits there for months before anyone notices.
Which is why owners end up doing it themselves long after they should have handed it over. It feels too risky to give to someone who might not care as much. That's a fair instinct. The answer isn't to keep doing it, it's to give it to someone who does this every day.
That's a real client's monthly payroll time before and after. Around four and a half hours a month, back.
Most of the time payroll takes isn't the payroll. It's the gathering. Chasing timesheets, checking who changed hours, working out what a contractor invoice was for, remembering which remittance is due. We take all of that. What's left on your side is approving the run.
Run the payroll.
Salaried and hourly, weekly, biweekly or semi-monthly, whatever cycle you already use. We don't make you change it.
Calculate and file the withholdings.
Federal and state income tax withholding, Social Security and Medicare, unemployment. Filed on schedule, not at the last minute.
Handle contractors separately and correctly.
Contractor payments tracked apart from payroll so the year-end forms are right the first time.
Produce the year-end forms.
W-2s for employees, 1099-NECs for contractors, out on time without a January scramble.
Keep the records.
Pay history, rates, changes and filings kept in order, so if anyone ever asks, the answer is a file rather than a search.
Flag the things only you can answer.
New hire, a raise, someone's hours changed. We ask, you reply in a line, the run goes out.
Twenty minutes, and no pricing pressure on the call.
Book a callThe line between an employee and a contractor is one of the easiest things to get wrong and one of the more expensive things to get wrong. Most owners we talk to have at least one person on the wrong side of it, usually because the arrangement started casually and never got revisited.
We'll tell you where we think each person sits and why. If something needs to change we'll say so, explain what changing it costs, and let you decide.
Since working with the team at Liberty Horizons, I've been able to solely focus on my business and have spent no time worrying about my finances. The peace of mind and time spent working on my business rather than being bogged down in the business is well worth its weight in gold.
Payroll runs on a deadline, so the short list on your side is genuinely short and genuinely time-sensitive.
Tell us about changes before the run, not after.
New hire, someone leaving, a rate change, a bonus. A message is enough.
Approve the run.
You get the numbers before anything goes out. One look, one approval.
Access to the payroll system and the funding account.
Set up once, in onboarding.
A named team.
You get the names of the people doing your work in week one. Not a support queue, not a ticket number.
A direct channel.
Dedicated Slack or WhatsApp. Questions get answered the same day, not the following month.
A full-time North American team.
No contractors, no offshore handoffs, no one learning your business from a spreadsheet overnight.
Plain English.
If we use a word you would have to look up, that's our mistake. Say so and we'll explain it properly.
You'll have a number in writing before anyone starts.
Book a callSometimes payroll is just the most visible symptom. In the first thirty days we work out where the money is really going wrong, and if it's somewhere else we'll say so.
Book a call.
Twenty minutes. We ask how many people you pay, how often, and what's going wrong now.
We scope it.
Priced to headcount, pay frequency and how many states you're filing in. You get the number in writing before anyone starts.
We take over the next run.
Usually within one pay cycle.
Twenty minutes, and you'll leave knowing what handing payroll over actually looks like and roughly what it takes. No pricing pressure on the call.
Book a call